Administrative Assistant to CEO

Personal Assistant to CEO

 
PLEASE NOTE THIS ROLE IS IN PUERTO RICO AND REQUIRES YOU TO LIVE WITHIN 30 MINUTES OF DORADO, PUERTO RICO.

POSITION OVERVIEW:

This position provides support to the Black Dragon Capital Founder and CEO by handling a variety of task from arranging personal tasks and activities, helping managing an active calendar of appoints and arranging travel plans, itineraries and agendas. We are an operationally led firm and culture that applies our unique operational knowledge into how we operate the firm and manage our investments. What sets us apart is that the same entrepreneurial spirit and energy that made us successful in an operational role should translate to building a different kind of investment firm.
 

ABOUT YOU:

You’ve been a Personal Assistant to a senior leader of a company, so you’re comfortable working in a dynamic, fast-paced environment. You’ve had to make tough judgment calls in a variety of situations and are able to quickly understand your CEO’s needs and preferences well enough to comfortably make decisions autonomously and anticipate how to provide support. You’re a forward-looking thinker, who actively seeks opportunities, proactively proposes solutions, and consistently meets deadlines. You’re a resourceful team-player but also enjoy working independently at times. You have a high attention to detail, accuracy and have a strong and extensive background in planning multiple travel arrangements, with the ability to provide detailed and accurate itineraries to the CEO. You like being committed to a team and understand that this requires a level of effort that comes with the role. While we work hard and strive for performance, we understand that we control our time through our preparation and attention to detail. This role requires 24/7 availability even though it often won’t be needed.

RESPONSIBILITIES:

• Run errands for the Executive, prior to his arrival in PR from the US and on occasions while he is in PR. 
• Personal assistant duties and responsibilities, including but not limited to, office setup and maintenance, household management and coordinating repairs and task for the home as needed. 
• Assist the Executive with relocation to Puerto Rico and leading the work and connections needed to successfully help him and his family accomplish the transition. 
• Personal efficiency tasks may include, but are not limited to setting up doctor appointments, coordinating family activities, gift coordination, and flight check-ins.
• Travel Arrangements: Work with the Director of Special Projects on flights and hotels to sorting out ground transport, airport clue meeting room bookings and facilitating, ensure CEO has complete and updated itinerary prior to travel, continue to monitor travel arrangements for last minute changes – ensuring CEO is updated to all changes.
• Anticipate Needs and Preferences, this means not constantly relying on him for direction but having the foresight to predict and plan.
• Assist the Executive Assistant with business and personal calendar management for the CEO. Keeping the CEO updated on upcoming meetings, events or changes to his schedule.
• Complete expense reports on behalf of the CEO and obtaining, maintaining and keeping track of all receipts for CEOs as needed.
• Assist in preparation of Microsoft Office365 based deliverables, including processing changes and final format of various documents in Word, PowerPoint, and Excel. This role requires extensive Outlook skills and calendar management. 

 
REQUIREMENTS:

• Speak English. 
• Live within 30 minutes of Dorado, Puerto Rico.
• Have your own transpiration.
• Available 24x7 even though it often won’t be needed.
• Ability to meet in person at least twice a week when Executive is in Puerto Rico for calendar review meetings, document signings or in person assistance or as needed. 
• Bachelor’s degree in business administration or finance, preferred.
• Excellent written and oral communications skills with a keen eye for detail.
• Ability to work independently and prioritize accordingly to effectively manage multiple projects, deadlines and travel arrangements.
• Highly tech savvy and exceptional in Microsoft Office365.
• Highly proficient with the online calendar of an executive and using Microsoft Outlook.
• Must be willing to travel to conferences, business events and other industry events as needed for event support.
• Must have at least 5 years of Executive Assistant, Financial Analyst Admin Assistant, or Virtual Assistant experience in a fast-paced environment.

 
Location : Hybrid - Min 2 days in office - must be flexible. 

Black Dragon Capital (“BDC”) is a minority-controlled, growth driven private equity fund created by technology operating executives with a track record of creating market leading companies and an impressive investment return history. We seek to benefit from a diverse perspective combined with high performance operating and investment executives. We hire and promote based on merit, without bias, and make a genuine effort to ensure we have a diversified team that aligns with the diversity of our portfolio companies and their clients. We intend to maintain over 65% of our team members as culturally or gender diverse, and work hard to foster a supportive and welcoming workplace. BDC focuses on the areas where it has direct operating and investment expertise that include technology investment opportunities in industries disrupted by the impact of digitization on individuals, groups and enterprises such as retail commerce, financial services, healthcare, and sports and media. The operationally focused fund has driven above market returns by creating unique sourcing, funding, recruiting, growth and return opportunities.