Real Estate Administrative Assistant (Job ID: BRATIA1R)

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C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

 

Real Estate Administrative Assistant (Bilingual Spanish & English)

Job ID: BRATIA1
Industry: Real Estate ️
Location: LATAM
Employment Type: Full-Time
Schedule: Monday–Friday | 9:00 AM – 6:00 PM EST (Flexible) ⏰
Compensation: $7–$9 per hour
Start Date: ASAP

Join a Growing Real Estate Business Specializing in REO & Probate Properties

Are you an organized, proactive, and detail-oriented real estate professional looking to grow your career in a specialized area of the industry?

We're seeking a Bilingual Real Estate Administrative Assistant to support an experienced real estate broker specializing in REO (Real Estate Owned), foreclosure properties, and probate real estate services .

This is an exciting opportunity to work behind the scenes on complex real estate transactions while helping manage communications with banks, asset managers, attorneys, estate representatives, vendors, and clients.

If you thrive in a fast-paced environment, enjoy creating structure, and love keeping projects moving forward, we'd love to hear from you! ✨

About the Client

Our client is a highly experienced real estate professional who specializes in helping banks, asset managers, attorneys, and families navigate the complexities of REO and probate property sales.

Beyond traditional real estate transactions, the business also provides:
Property oversight and management
Maintenance coordination
Inspection management
⚖️ Probate and estate support services

Success in this business depends on strong organization, attention to detail, and exceptional follow-through.

About the Role

As the Real Estate Administrative Assistant , you'll serve as the operational backbone of the business, helping manage administrative processes, property-related workflows, documentation, and communications.

You'll play a critical role in ensuring transactions, inspections, registrations, and compliance requirements stay on track while helping document and improve internal processes for future growth.

This role is ideal for someone who enjoys both execution and process improvement.

Key Responsibilities

Administrative & Documentation Support

• Support administrative processes related to REO and probate real estate transactions

• Assist in preparing Broker Price Opinions (BPOs)

• Organize and maintain property and transaction documentation

• Submit reports, photos, and required documents through client portals

• Ensure records remain accurate, complete, and organized

Client Registration & Profile Management

• Maintain registrations with banks, asset managers, and client platforms

• Assist with onboarding and registration of new clients

• Track licenses, insurance documents, and compliance requirements

• Ensure all profiles and credentials remain current and accurate

Property Coordination & Task Tracking

• Monitor inspection schedules, deadlines, and property-related tasks

• Coordinate with inspectors, vendors, and service providers

• Upload reports, photos, and inspection results into appropriate systems

• Identify and escalate maintenance issues, damages, or urgent property concerns

Email & Communication Management

• Review and prioritize incoming emails

• Monitor time-sensitive property updates and transaction changes

• Communicate updates to agents, vendors, attorneys, and stakeholders

• Assist with earnest money instructions and transaction coordination

⚙️ Process Documentation & SOP Development

• Document internal workflows and operational procedures

• Help create structured SOPs and process guides

• Support process improvement initiatives to increase efficiency and scalability

Probate Lead Support & Business Development

• Organize probate-related lead information

• Maintain records related to estates, attorneys, and prospects

• Assist with follow-up communications and lead management activities

✅ Qualifications & Skills

Required

✔️ Experience with REO properties, foreclosure processes, BPOs, or asset management workflows

✔️ Strong organizational and time-management skills

✔️ Excellent English communication skills (written and verbal)

✔️ Ability to manage multiple deadlines and priorities simultaneously

✔️ Strong attention to detail when handling documentation and compliance requirements

✔️ Comfortable using email, online portals, and property management systems

✔️ Ability to work independently with minimal supervision

✔️ Strong problem-solving and critical-thinking skills

✔️ Bilingual English & Spanish communication skills

Preferred

• Experience supporting probate real estate transactions

• Familiarity with estate-related property sales

• Experience coordinating inspections and vendor activities

• Previous administrative support experience within real estate operations

Ideal Candidate Traits

✨ Highly proactive and resourceful

✨ Strong sense of urgency and accountability

✨ Detail-oriented and process-driven

✨ Comfortable managing changing priorities

✨ Self-motivated and dependable

✨ Collaborative and solutions-focused

✨ Interested in long-term growth and development

Why Join Us?

✅ Work directly with an experienced real estate professional

✅ Gain specialized experience in REO and probate real estate

✅ Opportunity to help build and improve internal systems

✅ Long-term career growth potential

✅ Dynamic and fast-paced work environment

✅ Make a meaningful impact on the success of the business

Ready to grow your real estate career in a unique and specialized niche?

Apply today and become a key part of a team helping navigate complex property transactions with professionalism, organization, and excellence.